HomeVolunteerThe Volunteer Screening Process

“Make a BIG difference by giving a LITTLE time”


The Volunteer Screening Process

Step 1.

Ensure that you are eligible to become a mentor with Big Brothers Big Sisters. Eligible mentors can answer yes to all of the following statements:

  • I am 15 years of age or older (there is no upper range limit)

  • I can provide a satisfactory criminal record check

  • I can provide the names and contact information of four people who will serve as a reference for me

  • I can respect the confidential nature of our services and sign a confidentiality agreement

(View our Mentor Requirements and Responsibilities

 for more details).


Step 2.

See if mentoring is right for you. Successful mentors can answer yes to most of the following statements:

  • I enjoy spending time with children and youth 

  • I have the desire to build a friendship with a child or youth 

  • I have time and am willing to commit to meeting regularly with my Little Sister or Little Brother 

  • I can commit to volunteering for one calendar/school year 

  • I am a responsible, trustworthy and stable individual 

  • I am caring and compassionate 

  • I can be energetic 

  • I am a good listener 

  • I respect the values and beliefs of others, even when they are very different from my own 

  • I am comfortable communicating openly with the child's parent/guardian and Big Brothers Big Sisters agency staff

  • I work well in a team 

  • I have strong interpersonal communication skills 

  • I have strong problem solving skills 

  • I am able to set realistic expectations and be prepared for unexpected changes 

  • I enjoy activities that children and youth may enjoy 

  • I take my own safety and the safety of others seriously 

  •  I am comfortable with assuming responsibility for the safety and security of the child or youth during outings 

Step 3.

 Start the application process below


Application Process

Please note: Our volunteer screening process can be completed in any order and it takes approximately 8 weeks to process each application. This timeline depends on a number of factors including the return of your Criminal Record Checks and timely responses from referees. We do our best to process all applications in a timely manner.

1. Submit your Application Form

 Application From (All Ages)

Your completed application form can be emailed to main.victoria@bigbrothersbigsisters.ca, faxed to 250-475-1197, or mailed/dropped off to 230 Bay Street, Victoria BC V9A 3K5.  Once we receive your applicaiton, will create an electronic and paper file for you.

We will contact your references by email as this allows referees to reply at their own convenience and provide in-depth, thoughtful answers. If they do not respond within a reasonable time, we will follow up with a phone call. Please let your referees know that you are listing them prior to submitting your application.


 2. Attend a Volunteer Orientation Session

Everyone is welcome to attend. Reservations are helpful but not necessary. Call 250-475-1117, ext. 40 to save your seat. If none of the upcoming dates work for you, please let us know.

Orientation Locations:  Uptown Shopping Centre (Douglas Street side of the building between Forever 21 and Charming Charlie's) and BBBS Office at 230 Bay Street

  • Thursday, April 6 from 6 to 8 pm at BBBS Office
  • Friday, April 28 from 2 to 4 pm at Uptown

The location for our other orientation sessions has yet to be confirmed, but here are the dates:

  • Monday, May 8 from 6 to 8 pm
  • Friday, May 26 from 2 to 4 pm
  • Tuesday, June 6 from 6 to 8 pm
  • Friday, June 23 from 2 to 4 pm

Orientation sessions are also held on an as-needed basis at our partner schools (Spectrum, Gulf Islands Secondary, Lighthouse, Belmont and Edward Milne) for students attending those schools. 


3. Request a Criminal Record/Vulnerable Sector Check

It can take many weeks for your Criminal Record/Vulnerable Sector Check to be completed, so please don’t wait to submit your request.

For Volunteers Over the Age of 19:

  • We will provide you with a letter to take into your local police station requesting that a Criminal Record/Vulnerable Sector Check be completed at no cost to you.

  • Please call the police after a couple of weeks to see if it is ready – only you can pick it up.

  • We need the original copy of your record check so please mail it or drop it off to us. 

For Volunteers Under the Age of 19:

  • We will provide you with Form CRR026 for you and your parent/guardian to complete and return to us.  It gives consent for the BC Ministry of Justice to complete a Criminal Record/Vulnerable Sector Check on you.  This will be completed at no cost to you.

  • We will fax the form to the BC Ministry of Justice. The results will be sent directly to us.  

4. Participate in a One-On-One Interview

Interviews allow for an in-depth discussion about your background and experiences, and give you time to ask questions, discuss concerns or expectations in a private, one-on-one environment. Teen interviews take approximately 45 minutes. Adult interviews take approximately 75 to 90 minutes. 


5. Complete Program Specific Training (As Required)

Volunteers in the Go Girls! mentoring program attend a day-long training session before being matched with your group.

Volunteers in the community based mentoring program attend on-going workshops and training sessions that are relevant to you and your match.


6. Receive Your Approval Letter 

Once your application screening is complete, your file will be reviewed by our Enrollment Coordinator. You will be e-mailed or posted a letter outlining our decision about your application acceptance.


7. Start Your Match with your Little

Our staff will determine which child on our wait-list is most likely to have a successful mentoring relationship with you. You and the child will have an opportunity to meet and, if everyone is in agreement, you will sign a match agreement contract with them and their family. Then you will start meeting with them on a regular basis.

This stage can take several weeks as not all children on our wait-list have completed the family intake process and our Mentoring Coordinators have a maximum caseload size. This can affect the number of new matches created each week.



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